3 Tips for Hosting a Large Family Reunion

Hosting a family reunion is both a duty and a privilege. It’s a time when relatives from near and far come together to reconnect and create lasting memories. However, organizing such an event, especially for a large family, can be tricky.

Here are 3 helpful tips.

Create a Communication Hub

Setting up a communication hub is key if you want everyone to be in the loop, engaged, and connected throughout the planning process and during the reunion itself. It means easy sharing of information and coordination of logistics, and really fosters a sense of community among relatives, especially those who may be spread out.

You’ll want to pick a platform that’s accessible to most family members, like a private Facebook group, a WhatsApp chat, or a custom website. Clearly communicate the purpose of the hub and encourage active participation. Appoint moderators to keep discussions on track and answer questions. Keep everyone in the loop with regular updates, announcements, and relevant info.

For example, maybe create a private Facebook group called “Smith Family Reunion 2024” and invite everyone to join. Use the group to gather RSVPs, coordinate travel plans, and get input on reunion activities. Keep the momentum going with regular updates, photos, and polls to keep everyone excited and engaged.

Personalize the Experience

Personalizing the reunion experience adds depth and meaning to the gathering, making it really special and memorable for everyone involved. By incorporating family traditions, cultural heritage, and shared interests, you create a unique experience that resonates with everyone.

You’ll want to get input from family members about their favorite traditions, recipes, and activities to include in the reunion agenda. Think about themes or motifs that reflect your family’s history, values, or interests, like a heritage celebration or a themed costume party. Plan activities that cater to diverse age groups and interests so that there’s something for everyone.

For example, add a “Taste of Home” potluck dinner where everyone brings a dish that’s meaningful to them, whether it’s a family recipe or a regional specialty. Or set up a “Memory Lane” display and hire movers to transport mementos.

Focus on Inclusivity and Accessibility

Making sure everyone feels welcome and included is crucial for a successful reunion. By considering the diverse needs and preferences of attendees, you create an environment where everyone can really participate and feel valued.

You’ll want to choose a venue that’s accessible to everyone, with accommodations for mobility issues, dietary restrictions, and other needs. Then offer a variety of activities that cater to different ages, interests, and abilities, so there’s something for everyone to enjoy.

For example, you want to pick a reunion venue with wheelchair access and amenities like ramps and elevators for the elderly in your family.

You can host a successful family reunion. Try out these tips.